Legal Executive Assistant - Freelance, Remote

The Impact you’ll make

• Manage multiple client-group emails, ensuring prompt and professional responses.
• Use templated responses for frequently asked client questions and follow-ups.

• Draft legal and standard documents using available templates and legal document software.
• Organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.

• Maintain ongoing communication with clients through reminders and updates.
• Ensure intake forms and legal worksheets are completed thoroughly and accurately.

• Oversee task management using Asana to monitor staff workflow and deadline adherence.
• Assist in preparing and sending invoices and collection letters using MyCase billing software.

• Coordinate events and staff recognition activities (e.g., Paralegal Day, holiday celebrations).
• Provide additional supportive tasks as needed for office operations.

Skills, Knowledge and Expertise

• Proven paralegal or legal assistant experience, especially in family law.
• Experience managing multiple business email accounts and legal communications.
• Strong calendar and schedule management skills for court and client appointments.
• Familiarity with legal document drafting and form management using software tools.
• Proficiency with project management platforms like Asana and billing software (e.g., MyCase).
• Bilingual Spanish Speaker
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

• Excellent communication skills, both written and verbal, with a professional tone.
• Highly proactive and self-starting, anticipating needs and independently managing priorities.
• Detail-oriented with strong organizational skills and the ability to manage complex scheduling.
• Comfortable with technology, including Microsoft Office Suite, legal software (ProDoc, MyCase), and task management tools.
• Able to maintain a strong, confident personality while adapting to client and firm culture.

• You thrive in fast-paced legal environments requiring accuracy and discretion.
• You value clear, honest communication and strong client relationships.
• You are disciplined and able to handle multiple priorities without losing focus.
• You enjoy working collaboratively with attorneys and office staff while taking initiative.
• You are committed to supporting families in sensitive and meaningful legal matters.

Benefits

Originally posted on Himalayas