[Remote] Finance and Operations Coordinator

Note: The job is a remote job and is open to candidates in USA. BlueFire Workforce Solutions is seeking a Human Capital Finance & Operations Coordinator to support the financial and operational needs of Alliant Human Capital (AHC). This role involves managing invoicing, bookkeeping, and providing Salesforce support to ensure smooth day-to-day operations and facilitate organizational growth.

Responsibilities

• Support day-to-day operational and administrative needs across AHC
• Manage invoicing, bookkeeping coordination, revenue tracking, and reporting support
• Serve as the day-to-day Salesforce operational point of contact for AHC
• Coordinate onboarding and offboarding logistics, systems access, and employee setup for employees and independent contractors
• Help maintain organized workflows, documentation, systems, and operational processes across the business
• Assist with expense reporting, scheduling, and other administrative support needs for leadership as needed
• Support AHC bookkeeping, financial tracking, and operational reporting activities
• Manage monthly client invoicing and billing processes
• Track revenue activity, expenses, accruals, commissions, and financial data
• Coordinate month-end accrual reporting with accounting
• Support revenue and EBITDA sharing across Alliant business units, including inter-unit invoicing
• Submit vendor invoices and coordinate vendor setup and Vendor Compliance activities
• Maintain commission splits and support compensation administration processes
• Support unique bonus administration and year-end compensation activities
• Assist with budgeting, forecasting, and reforecasting processes
• Ensure accuracy, organization, and timeliness of operational financial records and reporting
• Provide regular and ad hoc reporting support to leadership
• Support Salesforce data accuracy and operational reporting coordination
• Serve as the primary Salesforce operational support resource for AHC
• Manage account setup, maintenance, and operational data coordination within Salesforce
• Support Salesforce process adherence and day-to-day user needs
• Coordinate with IT and Operations teams to support system setup, access, and troubleshooting
• Manage onboarding and offboarding system access and setup
• Track and help resolve system-related issues
• Coordinate onboarding logistics for new hires and independent contractors in alignment with the broader AHC and Alliant onboarding strategy
• Ensure employees and contractors are properly set up with systems, tools, and required access
• Coordinate employee and contractor offboarding activities and transitions
• Maintain employee records and administrative documentation
• Handle HR administrative tasks in coordination with HR partners
• Support a smooth, organized, and consistent onboarding and offboarding experience
• Serve as a resource to address and resolve onboarding-related issues
• Support day-to-day operational and administrative needs across the business
• Coordinate with Legal and internal teams on operational documentation workflows
• Assist in maintaining SOPs and internal operational processes
• Coordinate office supply and operational administrative needs as necessary
• Support expense reporting and operational administrative coordination for leadership
• Help reduce operational friction and improve day-to-day execution across the team
• Support special projects and operational initiatives as needed
• Coordinate across Accounting, HR, IT, Operations, Legal, and producers to ensure alignment and execution

Skills

• Support the financial, operational, administrative, and systems coordination needs of AHC
• Manage invoicing, bookkeeping coordination, revenue tracking, and reporting support
• Serve as the day-to-day Salesforce operational point of contact for AHC
• Coordinate onboarding and offboarding logistics, systems access, and employee setup for employees and independent contractors
• Help maintain organized workflows, documentation, systems, and operational processes across the business
• Assist with expense reporting, scheduling, and other administrative support needs for leadership as needed
• Support AHC bookkeeping, financial tracking, and operational reporting activities
• Manage monthly client invoicing and billing processes
• Track revenue activity, expenses, accruals, commissions, and financial data
• Coordinate month-end accrual reporting with accounting
• Support revenue and EBITDA sharing across Alliant business units, including inter-unit invoicing
• Submit vendor invoices and coordinate vendor setup and Vendor Compliance activities
• Maintain commission splits and support compensation administration processes
• Support unique bonus administration and year-end compensation activities
• Assist with budgeting, forecasting, and reforecasting processes
• Ensure accuracy, organization, and timeliness of operational financial records and reporting
• Provide regular and ad hoc reporting support to leadership
• Support Salesforce data accuracy and operational reporting coordination
• Serve as the primary Salesforce operational support resource for AHC
• Manage account setup, maintenance, and operational data coordination within Salesforce
• Support Salesforce process adherence and day-to-day user needs
• Coordinate with IT and Operations teams to support system setup, access, and troubleshooting
• Manage onboarding and offboarding system access and setup
• Track and help resolve system-related issues
• Coordinate onboarding logistics for new hires and independent contractors in alignment with the broader AHC and Alliant onboarding strategy
• Ensure employees and contractors are properly set up with systems, tools, and required access
• Coordinate employee and contractor offboarding activities and transitions
• Maintain employee records and administrative documentation
• Handle HR administrative tasks in coordination with HR partners
• Support a smooth, organized, and consistent onboarding and offboarding experience
• Serve as a resource to address and resolve onboarding-related issues
• Support day-to-day operational and administrative needs across the business
• Coordinate with Legal and internal teams on operational documentation workflows
• Assist in maintaining SOPs and internal operational processes
• Coordinate office supply and operational administrative needs as necessary
• Support expense reporting and operational administrative coordination for leadership
• Help reduce operational friction and improve day-to-day execution across the team
• Support special projects and operational initiatives as needed
• Coordinate across Accounting, HR, IT, Operations, Legal, and producers to ensure alignment and execution

Company Overview