Executive Assistant
LearnTastic is a fast-growing online education platform providing accredited continuing-education and compliance courses for professionals across industries-from healthcare and construction to HR and education. With more than 1,000 courses and over a million learners served, LearnTastic is redefining accessible, self-paced learning. Our mission is to make professional development simple, engaging, and impactful-anytime, anywhere.
As part of our dynamic team, you’ll help shape the learning experiences that empower individuals and organizations nationwide. At LearnTastic, great design isn’t just about usability-it’s about transforming how people learn and grow.
We are looking for a highly organized, proactive, and sharp Executive Assistant to support senior leadership. This role goes beyond traditional admin work - you will act as a strategic partner, helping drive priorities, manage operations, and ensure smooth day-to-day execution.Key Responsibilities
1. Calendar & Scheduling Management
- Manage complex calendars across multiple time zones
- Prioritize meetings based on business impact
- Coordinate internal and external stakeholders
2. Travel & Logistics
- End-to-end travel planning (domestic & international)
- Manage itineraries, bookings, visas, and last-minute changes
- Ensure seamless travel experience for leadership
3. Communication Management
- Draft, review, and manage emails and correspondence
- Follow up with internal teams and external partners
- Act as a gatekeeper and point of contact
4. Project & Execution Support
- Track key initiatives and ensure deadlines are met
- Drive follow-ups and accountability across teams
- Support execution of strategic projects
5. Strategic Support
- Assist leadership in prioritization and decision-making
- Prepare summaries, notes, and action plans
- Anticipate needs and proactively solve problems
Requirements
- Fluent in spoken and written English
- 3–6+ years experience as an Executive Assistant or similar role
- Strong experience in:
- Calendar management
- Travel coordination
- Project tracking
- Excellent organizational and multitasking skills
- High attention to detail and responsiveness
- Comfortable working in a fast-paced, dynamic environment
Nice to Have
- Experience supporting founders or senior executives
- Familiarity with tools like Google Workspace, Notion, Slack, CRM tools
- Experience working in remote or global teams
What We’re Looking For
- Highly proactive and ownership-driven
- Strong problem-solving mindset
- Ability to think ahead and stay two steps ahead of leadership
- Someone who can execute and drive outcomes, not just manage tasks