Practice Assistant
Freshfields is a global professional services firm, and they are seeking a Practice Assistant to provide high-quality administrative support to Senior Associates. The role involves managing calendars, coordinating meetings, handling travel logistics, and offering general administrative assistance.
Responsibilities
- Calendar management and meeting scheduling
- Contact management and database updates
- Meeting and event logistics and coordination
- Domestic and international travel planning and logistics
- Expense reimbursement processing
- Time recording support
- Light word processing
- Marketing and business development administrative support
- Matter management, including audit letter processes
- General administrative support and ad hoc requests
- Limited-scope project work as assigned
Skills
- This is a hybrid role requiring in office presence four days a week in Freshfields Silicon Valley or Washington, D.C. office
- Associate's degree or Bachelor's degree
- 0–3 years of administrative support experience, preferably within a legal or professional services environment
- Strong technical skills, including proficiency in Microsoft Office (Word, PowerPoint, Outlook and Excel), with the ability to learn additional systems used by the support team
- Ability to learn and implement best-practice support standards through training and coaching
- Familiarity with workflow tools, document management systems, or legal practice management platforms is helpful, but not required. Training will be provided
- Excellent interpersonal skills with the ability to build relationships with key stakeholders and work collaboratively within a team
- Ability to work well in a pressured, deadline-driven environment while maintaining professionalism
- Strong organizational skills and attention to detail
- Independent, proactive self-starter able to take ownership of assigned tasks
- Excellent written and verbal communication skills with the ability to interact at all levels
- Ability to demonstrate absolute discretion with sensitive and confidential information
- Flexible and adaptable approach with openness to change
- Strong team player able to form supportive relationships across the firm
- Willingness to broaden experience and continue developing skills
Company Overview