Talent Coordinator - Thinkingbox

Thinkingbox is a creative agency that partners with leading brands across various industries. They are seeking a Talent Coordinator to support resource planning and talent operations, ensuring projects are properly staffed and talent processes run efficiently.

Responsibilities

• Help coordinate team schedules across multiple projects
• Assist with assigning team members based on availability and project needs
• Track team capacity and utilization, and flag scheduling conflicts or gaps
• Support booking freelancers when additional support is required
• Update and maintain our resource planning platform
• Ensure schedules and allocations are accurate and up to date
• Help maintain visibility across teams on resourcing and project allocation
• Assist with onboarding coordination for new hires (checking documentation, scheduling, and systems setup)
• Support employee benefits administration, including enrolment and updates across Canada and the US teams
• Help respond to general employee queries and support day-to-day HR administration
• Maintain accurate employee records and documentation within our HR systems
• Support coordination of internal processes such as 30/60/90 check-ins, surveys, and performance reviews
• Assist with ongoing improvements to HR systems and processes as the organization evolves

Skills

• 1–2 years of experience in a coordination, administrative, HR, or support role
• Strong communication skills with the ability to collaborate across teams and build positive working relationships
• Highly organized with excellent attention to detail and the ability to manage multiple priorities
• Interest in Talent, HR, Resource Management, or Operations
• Experience supporting scheduling, coordination, or project tracking
• Comfortable working with tools and systems (e.g., resource planning tools, HRIS, or similar platforms)
• Ability to stay proactive, anticipate needs, and help keep teams and processes running smoothly
• Strong problem-solving skills and a willingness to learn in a fast-paced environment
• Passion for creating a positive and supportive employee experience
• Interest or experience in creative, advertising, or digital industries
• Experience using resource planning or project management tools is a plus, along with familiarity with HR or people systems
• Experience with onboarding, employee support, or general HR administration

Benefits

• Flexible time off, including paid vacation and sick days
• Consistent culture and team-building events
• Employee recognition and incentive programs
• Seasonal celebrations and gatherings throughout the year
• Office lunches
• Branded company swag
• Access to industry events, learning opportunities, and non-profit outreaches
• Dog-friendly offices
• Unlimited coffee, drinks, and snacks
• Flex work and travel options
• Comprehensive extended health benefits

Company Overview